Collection & Use of Information

3.  Collection & Use of Information

3.1 The information we collect
To register in order to open a GiGaSoft platform User Account you must enter personal information on the website. We will retain your user information so that we can operate your user account and give it to any third party company which processes it on our behalf.
 
The types of personal information that may be collected from you include: name, address, e-mail address, company name, information about your market segment, your job title and country. We may also collect certain non-personal information when you visit our website such as the type of browser you are using, the type of operating system you are using and the domain name of your internet service provider.  When using this website you may encounter areas such as alerts, discussion forums or video services where you may be asked to enter your user information before you can access such areas.
 
3.2 How we use the information we collect about you
The information we collect form you will be stored on our secure servers within the European Economic Area. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

 
We shall be entitled to use your user information for the following purposes:

i)  market research, including statistical analysis of user behaviour which we may disclose to third parties in a depersonalised, aggregated form;

ii)  in order to enable us to comply with any requirements imposed on us by law;

iii)  in order for us to contact you with information relating to your user account;

iv)  in order for us to deliver e-mail notifications, alerts, shared or distributed content to which you subscribe; or

v)  to fulfil your requests for our e- mail alerts, programs, and services and to respond to your inquiries about our services.

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vi) The information we collect in connection with our online discussion forums and communities is used to provide an interactive experience. Such user information will only be used for the purposes for which it was collected, for any other purposes specified at the collection point and in accordance with this Privacy Policy. We use this information to facilitate participation in these online discussion forums and communities. Personal user information such as full name, e-mail address or company name of users commenting on discussion forums will not be revealed to the content providers or forum owners.  Only your public display Screen Name will be used when you submit comments on discussion forums. You can use the 'Report' facility on broadcasts and forums if you want to submit comments or feedback and to reveal your personal contact information directly to the content providers.

3.3 Disclosure of your Information
We do not disclose your personal information to third parties to enable them to send you direct marketing without your permission to do so. We do however reserve the right to disclose the information (i) to agents to whose account you have associated your user account, (ii) to the providers of any access restricted content you attempt to access and any agents whose accounts are associated with that provider's user account, (iii) to appropriate third parties for the purposes of verifying personal information and (iv) as required by law.

3.4 E-mail Alerts, Feeds, Sharing and Distribution of Content
Content distributed through our platform sharing and distribution features and integrations may result in displaying some of your personally identifiable information outside of Define Media. For example, when you invite a non-user to register in order to receive your content feeds; when you share your content with another user or when you distribute your content to groups, your content, including your name and company name as the publisher, may be displayed to the recipients to whom you have invited to register, shared or distributed your content. Some communications you initiate through our services (e.g., an invitation to a non-User) may list your e-mail address, name and company name in the invitation e-mail message they receive.

3.5 Sharing: You may share your content with specific registered Users that you know and have permission from them to share your content with their accounts.  If you share your content with other registered Users' accounts, you should be aware that any personally identifiable information such as your name and company name as the publisher may be displayed to the recipients in the communication e-mail they receive together with your shared content information. Define Media is not responsible for the content you choose to share with specific Users.
 
3.6 Distributing: You may distribute your content to groups such as Sectors, Markets and Regions that meet a specific criteria for a specific type of content. Selecting a combination of targeted User company Primary Activity(s) plus Sector(s) or Markets and Region(s) categories may lead to a match with recipients that have selected corresponding categories for receiving content distributed to such groups.  If you distribute your content to user groups, you should be aware that any personally identifiable information such as your name and company name as the publisher may be displayed to the recipients in the distribution e-mail they receive together with your shared content information. Define Media is not responsible for the content you choose to distribute to groups.

3.7  Receiving: You may receive e-mail invitations to accept content distributed by other registered Users.  Selecting a combination of preferred Sector(s) or Market(s) and Region(s) from which to receive distributed content may lead to a match with publishers that have selected corresponding categories for distributing content to such groups. Your account will receive these feeds only if your registered company Primary Activity matches the publisher's targeted users' company Primary Activity and the group category selections.  If you do not wish to receive any distributed feeds from other registered Users, do not set Feeds Inbox options on your account.

3.8  Email Alerts: You may receive Instant, Daily or Weekly e-mail alerts linking to new broadcasts published by specific presenting companies or publishers or to Sector(s) or Market(s) and Region(s) that match your preferred Publisher(s), Sector(s) or Market(s) and Region(s) categories for the e-mail alerts you wish to receive. If you do not wish to receive any e-mail alerts linking to newly published content, do not select any categories in the E-mail Alert Settings on your GiGaSoft platform account.

3.9  Searching: We offer search services to help find information and content published on our portal and to find other Users, for example; you can search for Users by e-mail address or by their company name in order to invite them to receive your shared content into their accounts. We use information from User profiles to inform and refine our search service. In order to invite, share or distribute your content to other Users that are registered on the GiGaSoft platform, you may use the search facility to find the Users and send invitations or you may enter e-mail addresses of people you know if they have not registered for a GiGaSoft platform user account. The names and e-mail addresses of people whom you invite will be used to send your invitations and reminders. Please note that when you send an e-mail invitation to another User or a non-User, the recipient will have access to your e-mail address because it may be displayed in the invitation message.
 
3.10  Comments & Discussions: Viewers can submit broadcast related comments to publishers as well as participate in the discussion forums. Your comments, feedback or participation in discussion forums must adhere to the House Rules.
 
3.11  Submitting Reports or Feedback
The 'Report' facility on our website and media players provides a means for direct communication between you and content providers. When you use this facility and provide your contact details, please be aware that you are contacting the content provider directly. By submitting your contact details via the Report facility, you agree to receive communication directly from the content provider in response to your report or feedback. Define Media does not guarantee that the content providers will reply to your report.

3.12  Embedded video players, playlists and WebTV  Channels
We may allow you and other users to embed or frame video broadcasts and other related multimedia content in single players, playlists and WebTV channel Applets published on third party websites through our services. By completing the comment form to submit your comments, reports or feedback via our embedded services that are on other websites, please be aware that you are contacting the content provider directly and agree to receive communication directly from the content provider in response to your comment, report or feedback.

3.13  Registering to join channels on third party sites using our embedded services
If you are registering for a GiGaSoft User Account via third party websites that use our embedded services such as integrated webtv portals, channel applets, multimedia playlists and other similar framed services, please be aware that you are registering to join the community and database that is owned and controlled by those website owners on which our services are embedded. If you do not want to give your personally identifiable information to third party website owners, refrain from registering for access via our embedded services on those third party websites.

Our framed Applet services, on third party websites, are identifiable through the 'WebTV by GiGaSoft' branding together with the "Terms of Use" and of "Privacy" links to our websites found on the registration and login forms of the embedded service on those third party websites. All of your GiGaSoft platform User Account information registered via our framed services on third party websites will be located in your account profile from where you can edit the details at any time.